2010 - 2011

Hayfield Parish Council Council Meeting

Minutes of the meeting held on 6th April 2011
 at 7.15pm in St John’s Methodist Church Hall

Present: Councillors Mrs A Seipp (Chair), Mrs E Hodgson,  Mrs K Waterhouse,  Mr M Bagshaw, Mrs V Wieteska, Mr A Ramwell, Mr J Harvey, Mr P Gee, County Councillor Mrs B Atkins and Borough Councillor Mr T Ashton.
In Attendance: Clerk, Mr M Crompton and Assistant Clerk, Mrs S Fuller.
Also present: 20 members of the public.
701. Apologies for Absence: Councillors Mrs S McCall and Mr J McCall (Family commitments).
702. Variations to the Order of Business: None.
703. Declarations of Interest: None.
704. Matters for Part II.  Clerk’s Report.
705. Public Speaking
       Cllr B Atkins reported that DCC were repairing the steps from the bypass down onto
       Swallow House Lane and the bollards by the crossroads are to be replaced with a speed
       activated sign. Both she and Cllr T Ashton thanked those responsible for the Wright Turner
       Party. Cllr T Ashton reported that the refurbishment of Glossop and New Mills
       Leisure Centres had started and that HPBC are seeking feedback re: Hayfield Conservation
       Area. A member of the public queried the cost of the Minute Book – there are no other
       suppliers, indemnity insurance- correct as minuted (agenda item 693a) and the reason for
       the change of date – advice from DALC (agenda item 694b). Another member of the public
       was not happy that the Heritage Project Steering Group had invited those in favour of the
       project to ‘spread the word’ and that the same group had always stated the project was at no
       cost to Hayfield residents although £6000 was now being requested from the Parish Council.       
706. To Confirm the Non-Confidential Minutes of the Meeting held on 9th February 2011.
        Approved with the following amendment: agenda item 629c: the budget of £500 was not
        approved by the Finance Committee but came from the core funding for the project.
707. Planning Applications Received to 6th April 2011.           
                    i)  a) Lantern Pike Inn, Little Hayfield: Creation of new car park and vehicular access. Amended plans. NP/HPK/0801/0844 APPROVED (but with concerns over road safety).
                          b) Mr Neil Goldsmith, Highpoint Cote Lane, Hayfield. New windows, glazed doors and balcony. HPK/2011/0095 APPROVED.
                          c) Mr Michael Fleet, 111, The Birches, New Mills Road, Hayfield. Proposed single storey rear extension. HPK/2011/0102 APPROVED.
             d) Mr Wilkinson, 1, Highfield Road, Hayfield. Proposed orangery / utility extension to     
             side elevation of semi detached property. HPK/2011/0170 APPROVED (but suggest
             extension is rendered to match the rest of the house).
                     ii) Planning Application Decisions.
a) HPK/2010/0677: Hillcrest Homes: resubmission of HPK/2010/0434 for proposed scheme of 22 residential units on land rear of Swallow House Lane. REFUSED.
b) HPK/2010/0663: Mr Paul Chesworth, 31, Church Street, Hayfield. Conversion of existing loft room into two bedrooms. APPROVED.
                          c) HPK/2011/0047: Mr Gareth Hardy, 16, Meadows Farm, Ridge Top Lane, Hayfield. A proposed link between existing garage and house and new porch. INVALID.
d) HPK/2011/0044: Mr Cameron Hammond/Dow Hyperlast, Hyperlast Ltd, Birch Vale Industrial Estate. Installation of LGV stack to existing building and installation of steam boiler and associated chimney. APPROVED.
708. Chairman of Council's Announcements. None
709. Committee and Other Reports:
        1) Heritage Centre.
        a) Grant Funding: The LEADER grant has been received - £28,000 – a contribution to
        £34,000. There is a draft contract to sign.
        b) Feedback: Feedback on the consultation survey for the Heritage Project was overall in    favour of the project. 118 responses were collected, (12 were anonymous and discounted), of which 73 voted ‘yes’. The main objections were that the proposed accommodation is too small – which may be challenging but cheap to run. No other buildings were available and there was no grant funding available for the purchase of a building. Another objection was the cost; although it is only costing the parish £6000, and parking issues which need to be further investigated. It was also suggested that the Kinder trespass will not be represented fairly and this was deemed not true. Others objected that public consultation should have taken place earlier.
c) Recruitment: 9 people applied for the job of Project Coordinator and 4 were interviewed. References are being sought for the chosen candidate. The job is being paid for from the core funding of the project and recruitment can go ahead.
2) Little Hayfield Advisory Committee. No report.
3) Built Environment Advisory Committee. No report.
710. Parish Clerk's Report
a) Sustainable Hayfield: The Sustainable Hayfield Committee have met for the first time.
b) Orchard Project: The PDNPA grant has been received.
c) Appointments: Andrew Mycock and Iain Thompson have been employed as Gardener/Handymen, working 15 and 25 hours per week respectively. Trevor Middleton’s hours have been reduced to 10 per week and Genette Pope has gone on maternity leave.
d) Football Club. The Clerk will meet with Carl Dean in 3 weeks time.
e) Fishers Bridge. The Clerk has contacted DCC to see what action can be taken re: parking.
f)  Bollard Lighting on A6015. Dealt with by Cllr B Atkins during public speaking.
 g) Bowden Bridge Information Board. The Civic Trust suggested combining various information boards together. The Bowden Bridge Board has already been produced.
 h) Benches. 2 benches have been repaired; the one at Farlands needs replacing.
 Permission has been granted for a memorial bench on Swallow house Lane for John Friar’s
 daughter.
 i) Review of Financial Regulations. Brian Wood at DALC is reviewing the regulations.
 j) Football Posts. The work is still to do.
 k) Royal Wedding. Residents should organise their own street parties if they so wish.
 l) Elections. 15 people are standing for election in Hayfield. No one stood in Little Hayfield
 and another election will be called.
711. Matters for Decision.
       a) Assistant Clerk’s Contract: The Assistant Clerk was given a new contract to reflect
       increased hours -15 per week and increased wages – already approved by Council (agenda
       item 683).
 b) Purchase of Bench: Approved but deferred. Cllr E Hodgson to remove broken concrete
 on site via tractor.                                                                                                   ACTION EH
 c) Report on the Council’s Financial Contribution to the Heritage Project: The Council
 approved £6000 for the Heritage Project from reserve finances. Proposed: Cllr John Harvey,
 seconded Cllr Philip Gee. Votes for: Councillors John Harvey, Ann Seipp, Andrew Ramwell,
 Val Wieteska and Philip Gee. Abstentions from Councillors Eva Hodgson, Kathleen
 Waterhouse and Matthew Bagshaw.
d) BMX Track. A Steering Group has been set up to produce a design for the BMX track. Cllr
 A Seipp will report back to the next meeting.
e) Standing Orders. Standing Orders were approved and adopted by Council.
 Proposed: Councillor Philip Gee, seconded: Cllr Andrew Ramwell. All voted in favour.
       f) Street Trading Consent Application. Council would like the application turned down on
       the grounds of consultation response: b) already enough traders, c) will result in nuisance
       and d) is inappropriate.                                                                                         ACTION MC
712. Letters received (including emails). Letters were commented on and responses noted.
        Letter K: The footpath is not closed off but travels in the other direction. DCC definitive map
        in Parish Office. Clerk to thank Footpath Officers.                                               ACTION MC
        Letter Y: Anonymous letters are usually ignored. Dog fouling is not a Parish Council
        problem. Clerk to advertise HPBC contact re: dog fouling in next newsletter.    ACTION MC
        Letter W: The stone planters in Little Hayfield need planning permission.
        Email 5: Grit bin’s position has been agreed.
713. DALC Circulars.  Circulars 17/2011 to 21/2011 were noted.                                
714. Reports from Representatives of Outside Bodies.
      a) Non-Ecclesiastical Charities. Cllr K Waterhouse has produced a year end balance sheet.
      b) Others. Hayfield Education Trust has appointed Mrs Liz Crompton as School Governor.
715. Items for Information. None
716. Finance a) Payments for Approval:

           
          * To be paid from Heritage Project funds.
          * Grant received for £1780.00

b) Payments Received:

717) Part II. Clerk’s Report.
        The Clerk presented a report to Council but Council felt that the content was not a Council
        matter for decision but one that had to be made by the Clerk personally.

Meeting finished at 9.30 pm.

Minutes of the meeting held on 2nd March 2011
 at 7.15pm in St John’s Methodist Church Hall

Present: Councillors Mrs A Seipp (Chair), Mrs E Hodgson,  Mrs K Waterhouse,  Mr M Bagshaw, Mrs V Wieteska, Mr A Ramwell, Mr J Harvey, Mr P Gee, Mrs S McCall and Mr J McCall.
In Attendance: Clerk, Mr M Crompton.
Also present: 14 members of the public.
684. Apologies for Absence: Minutes Clerk, Mrs S Fuller, (attending a training course), PC
        James Taylor, County Councillor Beth Atkins and Borough Councillor Tony Ashton.
685. Variations to the Order of Business: None.
686. Declarations of Interest:
        Cllrs J McCall and S McCall: Perceived personal conflict of interest: Agenda item 7i) c.
687. Matters for Part II.  None.
688. Public Speaking
         Concerns were again raised about the Heritage Centre Project and the lack of public
         consultation, particularly in the light of the post of Project Coordinator being advertised
         before the Consultation Day in April.
         It was noted that bollard lights were not working on the A6105 and A624. Clerk to find out if
         lights are to be fixed or replaced.                                                                         ACTION MC
         The Football Club is in limbo due to the uncertainty regarding the land at Bank Vale. Would
         there be any 106 available from Chendre Woods or Swallow House Lane developments?
                                                                                                                                      ACTION MC
         Parking on Fishers Bridge – the Clerk urged the public to alert the police when problems
         occurred. The Clerk will also write to the Highways Department to see if any progress can
         be made to alleviate the problem.                                                                        ACTION MC
689. To confirm the non-confidential minutes of the last meeting held on 9th February 2011.
        Approved with the following amendments: Agenda item 669: Declaration of interest should
        read Cllr John McCall instead of Cllr John Harvey, Agenda item 671: The first sentence
        should read: Councillor E Hodgson was concerned about the telephone box on Kinder Road.
        Agenda item 680b): The May Queen Field should be called The Old School Field.
        Agenda item 673a) The proposal was approved by Councillors Andrew Ramwell, John
        Harvey, Ann Seipp, Val Wieteska and Phil Gee. The proposal was voted against by
        Councillors Kath Waterhouse, Eva Hodgson and Matt Bagshaw.
        Agenda item 677c) The Consultation Meeting is for the public only and not for the
        stakeholders in the project.
690. Planning Applications Received to 2nd March 2011.           
                    a) Mr. Gareth Hardy, 16, Meadows Farm, Ridge Top Lane, Hayfield. A proposed link
                     between existing garage and house and new porch. HPK/2011/0047. Approved.
                    b) Mr. Cameron Hammond/Dow Hyperlast, Hyperlast Ltd, Birch Vale Industrial Estate.
                     Installation of LGV stack to existing building and installation of steam boiler and associated
                     chimney. HPK/2011/0044. Approved.
        c) Revised plans for the application for Hillcrest Homes: resubmission of HPK/2010/0434 for
        proposed scheme of 22 residential units on land rear of Swallow House Lane.
        HPK/2010/0677. (Including discussion on email (l)) The Council approved a proposal to
        reinstate the footpath as it would improve the safety of children traveling to school.
                   ii) Planning Application Decisions.
        a) NP/HPK/0810/0844: Lantern Pike Inn, Little Hayfield: car park. PENDING (Date for
        decision: 02.03.11).
        b) NP/HPK/1210/1253: Mr. Geoff Niebel, The Lodge, Clough Mill, Little Hayfield.  Proposed
        single storey extension and internal improvements. APPROVED.
        c) HPK/2010/0640: Mr. Simon Potkin, Highgate Hall, Highgate Road.  Listed Building
        Consent to construct a new natural stone retaining wall; rebuild part of an existing boundary
        wall and replace two existing first floor Georgian windows with flush casement type.
        APPROVED.

        d) HPK/2010/0609: Mr. Paul Whitehead, 29 Church Street Hayfield.  Replace angled slate
        roof over extension with flat roof, creating a balcony to first floor and replacement rear  
        windows on ground floor. APPROVED.
        e) HPK/2010/0677: Hillcrest Homes: resubmission of HPK/2010/0434 for proposed scheme
        of 22 residential units on land rear of Swallow House Lane. PENDING.
        f) HPK/2010/0663: Mr Paul Chesworth, 31, Church Street, Hayfield. Conversion of
        existing loft room into two bedrooms. PENDING.
691.  Chairman of Council's Announcements. None
692. Committee and Other Reports.
        a) Little Hayfield Advisory Committee. The Clerk reported that a survey may need to be  
        undertaken to ascertain how many people would be likely to use the Middlefield’s Path in
        order to secure funding to upgrade the path. Detailed designs for stone planters have been
        sent to DCC as have the locations requested for new grit bins.
        b) Hayfield Youth Advisory Committee. Cllr Ann Seipp reported that the meeting on
        25.02.11 had been well attended following the flattening of the BMX ramps. Signs are to go
        up warning that the ramps are not to be rebuilt until properly designed and constructed with
        the Council's approval. BMXers are to meet informally with parents to further the project
        which has Parish Council backing if done properly.
                 c) Heritage Centre Steering Group. Cllr J Harvey reported that letters and comments of
                 complaint about the Heritage Project had been received and are being responded to. An
                 exhibition of the project would be open to public viewing on 2nd April in the Cricket Club
                 Pavilion where the National Trust and PDNPA will also display materials. £25,000 of the
                 Heritage Lottery Fund has been paid into the parish council account for now but a separate
                 account should be opened as soon as possible.                                                  ACTION MC                                                                                             
                 A budget of £500 had been approved at the Finance Committee meeting for job
                 advertisements. An interview panel will be made up of Councillors P Gee, J McCall and J
                 Harvey as well as the Clerk, Sue Wyatt and D Brumhead. Interviews will take place at the
                 end of march but no binding contract will be signed until after the public consultation. A
                 newsletter has been drafted to send out and will facilitate public feedback. Further funding
                 will be sought to finance the Project Coordinator’s post after the first 3 years should the
                 project go ahead. Cllr J McCall has produced drawings of the proposed centre showing the
                 visual impact of the proposed improvements The Council thanked Cllr J Harvey for all his
                 hard work on the project.
                 d) Orchard Project Planting. Cllr S McCall thanked the 15 people who turned up and
                 planted 70 trees on 27.02.11. Permission from the church is needed before trees can be
                 planted on Bank Vale. It is hoped trees can be planted here during March. A Poster
                 advertising this planting  session will be produced and distributed.             ACTION SMC/MC                       
       e) Bowden Bridge. Cllr S McCall has produced an information board for the site and is
        updating the information on it.  It was suggested that the board could link with information
        boards proposed for the Heritage Centre.                                                         ACTION SMC
693. Parish Clerk's Report
a) Football Club Meeting. Cllr S McCall attended a meeting with the Football Association in Derby (on behalf of the Parish Council) with Eric Eaton, Carl Dean and Tony Moss.  As suspected, the land has to be in ownership of Parish Council before grants can be made.  For funding, a detailed business plan, project plan, building plan and consultation needs to be carried out.  In addition, 50% of funding needs to be matched.  Cllr S McCall also reported that the youth team have 65+ members and the Football Club needs supporting.  The Council should enquire of the Church about any progress in this matter.  A lot needs to be done now.  Indemnity Insurance should be explored on a purchase prior to agreement being reached.                                                                                                        ACTION: MC
b) Footpath from Bank Vale Road to Slacks Lane.  The clerk reported that DCC had submitted a bid for funding to improve the Middle Fields path.
c) State of Benches.  The clerk reported that the benches had been inspected by the workforce, and that three quotations for the work would be prepared.                     ACTION: MC

d) Repair of Land on Recreation Ground: BMX Track.  The work had been carried out the previous week, with a lot of protest from parents and young people.  However the imperative to do this had been explained in a letter from the HPBC Tree Officer which was published in a special edition, Parish Council Newsletter.
e) Sustainable Hayfield Launch.  Sustainable Hayfield had been launched at its inaugural meeting, and a first committee meeting would take place on Thursday 3rd March.
f)  Training.  The Clerk reported on the training to be undertaken by the Assistant Clerk Mrs S Fuller and the Clerk’s Day on April 13th.
 g) Duties of Councillors.)  An extract from the CiLCA training manual on duties of    
 Councillors was circulated for information.
694. Matters for Decision.
       a) Review for Financial Regulations. Financial Regulations will be reviewed and
      Councillors consulted on any proposed changes.                                                   ACTION: MC
 b) Proposed Change of date of May Council Meeting. It was reported by the Clerk that
 Borough Council elections and the National Referendum on Alternative Voting System could
 mean that the results of the May Elections might not be known until the following week.  After
 advice from DALC, it was recommended that the meeting scheduled for 4th May go ahead,
 and that the Annual Parish Council meeting will be held on Wednesday 18th May 2011.
       c) Reinstatement of Football Posts. Due to the delay in providing properly planned BMX
       ramps, the YAC members had requested that the football posts be reinstated. It was decided
 that a proper review should be undertaken.  It was agreed that top soil should be purchased
 and grass seed, and that the goal areas be re-seeded and prepared before the posts are
 reinstated.                                                                       ACTION: MC
d) Wood Lane Grit Bins. It was moved that the Parish Council formerly adopt the grit bins in Wood Gardens and include them in the filling schedules.  The Council expressed its sincere thanks to the residents of Wood Gardens and in particular Mr. John Pope for their generous gift to the Parish. Letter to be sent.                                                           ACTION: MC
       e) Revision of Standing Orders (copies to be circulated) Councillors were given copies of
       the proposed, revised Standing Orders to read and review.
       f) Royal Wedding 29th April. The Clerk is to find out about relevant legislation regarding  
        closure of highways for street parties.                                                                   ACTION MC                                                                        
695. Letters received (including emails). Letters were commented on and responses noted.
696. DALC Circulars.  Circulars 13/2011 to 15/2011 were noted.                                
697. Reports from Representatives of Outside Bodies.
      a) Non-Ecclesiastical Charities. None
      b) Others. The Village Hall AGM is on Saturday 12th March.
698. Items for Information. None
699. Finance a) Payments for Approval:

b) Payments Received:

700) Part II.

Meeting finished at 9.15 pm.

Minutes of the meeting held on 9th February 2011
 at 7.15pm in the Village Hall.

Present: Councillors Mrs A Seipp (Chair), Mrs E Hodgson,  Mrs K Waterhouse,  Mr M Bagshaw, Mrs V Wieteska, Mr A Ramwell, Mr J Harvey, Mr P Gee, Mrs S McCall and Mr J McCall.
In Attendance: Clerk, Mr M Crompton, Minutes Clerk, Mrs S Fuller
Also present: Councillor Mrs B Atkins and 23 members of the public.
667. Apologies for Absence: None.
668. Variations to the Order of Business: None.
669. Declarations of Interest:
        Mr J Harvey: Perceived, personal conflict of interest: Agenda item 7i)a.
        Mrs S McCall: Perceived personal conflict of interest: Agenda item 7i)a.
670. Matters for Part II . Staff Issues.
671. Public Speaking
         Several members of the public spoke about their opposition to the Heritage Centre and the
         lack of public consultation on the project. Others supported the project.
         Several members of the public spoke of their opposition to the planning application
         HPK/2010/0677.
          A member of the public reported that the roadworks outside The Kinder Lodge do not have
          a sign giving contractors details or contact details (which is a legal requirement).
          Councillor B Atkins reported that DCC was hoping to reduce spending through 'back room'
          rather than 'front line' cuts. Social Services would be reassessing need to target spending
          more carefully. No Children's Centres were to be closed.
          Councillor E Hodgson was concerned that the telephone box on Kinder Road has been
          shut and sold for £1. As there is no mobile signal further up the valley, it is a vital
          communication link. Had the Parish Council offered to adopt the phonebox?
672. To confirm the non-confidential minutes of the last meeting, held on 12thJanuary 2011.
         Approved with following amendments:
         Agenda item 665 Finance: cheques (numbered 102531,102532,102533 and 102534) were
         for December salaries and not January salaries.
673. Planning Applications received to 9th February 2011
                    a) Hillcrest Homes: Resubmission of HPK/2010/0434 for proposed scheme of 22 residential units comprising of ‘For Sale’ units and local affordable housing, on land rear of ‘The Orchard’, Swallow House Lane. HPK/2010/0677

                          Councillors voted on the proposal that Hayfield Parish Council approve the scheme in principle and welcome in particular the 6 affordable (social rent) units, as well as the overall contribution to local housebuilding targets. They strongly recommend that the rental units should only be available to Hayfield residents or those with a strong Hayfield connection (which should be confirmed under a section 106 statement). However,they were very mindful of strong opposition from some residents, mostly from the areas immediately adjacent to the site. They also noted that DCC Highways Department and the HPBC Tree Officer have reservations about some details of the development. They trust that in making its decision, HPBC will give some consideration to the issues raised by objectors and specialist professionals, and in particular to those concerns around safety and environmental issues.

                          Proposal APPROVED: (5 votes for: AR, JH, AS, VW, PG) Voted against: 3 votes: KW, EH, MB.  Recommended for APPROVAL.
                     b) Mr Paul Chesworth: Conversion of existing loft room into two bedrooms with velux windows, a fire escape staircase and new rear ground floor door, at 31, Church Street, Hayfield. HPK/2010/0663. Proposal recommended for APPROVAL.
        Planning Application Decisions:
                        a) NP/HPK/1110/1204. Mr Scowcroft. Chinley Moor House, Chapel Road, Hayfield. Conversion of barn to form self catering accommodation.  REFUSED.
                          (Development should be within existing residential settlements and there is poor access)
                     b) NP/HPK/0810/0844: Lantern Pike Inn, Little Hayfield: car park. PENDING.
        c) HPK/2010/0479: The Camping and Caravan Club Ltd, Hayfield Campsite, Kinder Road,
            Hayfield. Site upgrading and improvements. APPROVED.
        d) NP/HPK/1210/1253: Mr Geoff Niebel, The Lodge, Clough Mill, Little Hayfield.  Proposed
            single storey extension and internal improvements. PENDING.
        e) HPK/2010/0640: Mr Simon Potkin, Highgate Hall, Highgate Road.  Listed Building
            Consent to construct a new natural stone retaining wall, rebuild part of an existing
            boundary wall and replace two existing first floor Georgian windows with flush casement
            type. PENDING.
         f) HPK/2010/0609: Mr Paul Whitehead, 29 Church Street Hayfield.  Replace angled slate
            roof over extension with flat roof, creating a balcony to first floor and replacement rear
            windows on ground floor. PENDING.
                      g) HPK/2010/0634:  Mr Simon Woodall, Pack Horse hotel, Market Street.  Retention of lightweight canopies. REFUSED.
                          (Harmful impact on Conservation Area and reduces exit vision on Kinder Road and pub car park.)
                      h) NP/HPK/1010/1005: Mr James Horton, 2 Lea Road, Hayfield: Two storey side extension to dwelling. APPROVED.
                       i) NP/HPK/0310/0291: Mr M Prior: Change of use of previously approved (NP/HPK/0409/0330) ancillary accommodation to form mixed use of ancillary accommodation and B1 business use at Peep Of Day Farm, Chinley. APPROVED
674.  Chairman of Council's announcements
           Report on Swallow House lane Development. Already covered. Clerk will amend minutes
           of public meeting by the end of the week and submit with planning decision.   ACTION MC
675. Committee and other reports.
        a) Little Hayfield Advisory Committee
          Minutes had been circulated before the meeting. The Clough working parties have
          made progress clearin the area of undergrowth.    
                 b) Finance Committee.
          Covered in agenda item 11b.
676. Parish Clerk's Report
       a) Updating of Standing Orders.
           NALC published 'Standing Orders For Local Councils' in February 2010. Hayfield's
           Standing Orders need to be updated to reflect the mandatory changes. Councillors K
           Waterhouse and P Gee to consider suggested changes to existing Orders.
                                                                                                                               ACTION KW PG
       b) BMX Track.
          Monica Gillespie (Tree Officer) inspected the site and informed the Parish Council that the
          soil must be refilled around the tree roots as soon as possible. (An Enforcement Order will
          be issued if action is not taken). Tops oil may have to purchased (for this project and the
          Orchard Project).  Parents and children using site to be informed of the importance of
          preventing root damage in future.                                                                       ACTION MC 
     c) Flood Prevention and Reporting.
         Clerk has responded to request from DCC for information regarding flooding history within
         the parish.
      d) Additional Grit Bins.
          3 more grit bins are arriving next week from DCC: one for Thornsett Vale and 2 for Little
          Hayfield.
      e) Footpath Upgrade.
           DCC's Footpath Officer has put in a bid for £60,000 to fund improvements to the
           Middlefield's Path.
      f)  Sustainable Hayfield.
           There is a meeting organised for Wednesday 16th February at Hayfield Primary School at
           7.30pm.

677. Matters for Decision.
     a) Policy on support for village organisations.
         Deferred to next meeting. Paper to be presented re: Village Hall.                       ACTION SM
     b) Precept for 2011-2012.
        Councillor J Harvey presented a paper setting out options for next year's precept. Option A
a zero increase, was APPROVED. Costs for Little Hayfield walling project and BMX tree
repairs to be investigated.                                                                               ACTION MC
     c) Management Structure for Heritage Centre.
        It was agreed that before further decisions were taken that the stakeholders in the project
       and the public should be consulted about the project. This will occur on a Saturday in April, at
       the Village Hall. (To be agreed at the HCSG meeting on 28.02.2011) Newsletters and flyers
        to be produced to advertise the event.                                                   ACTION MC, SM, KW 
     d) Seats
        2 benches were reported as broken and in need of repair: one at Farlands and one outside
        Ashes Farm. Joan Friars wishes to sponsor a bench in memory of her daughter Cheryl on
        Lucas Terrace. Clerk to liaise with DCC re location of the bench.                        ACTION MC                                                                                                                     
678. Letters received (including emails).
        Letters were commented on and responses noted.
        12a) The Great Poppy Party: Clerk to liaise with local British Legion Branch.      ACTION MC
        12m) Clerk had sent an invoice retrospectively to Dark and White Events for use of May
        Queen Field. Payment of £150 received.
         12y) Councillors wished to thank Clerk M Crompton for his work re Sustainable Hayfield.
679. DALC circulars.  Circulars 06/2011 to 12/2011 were noted.                               
         Councillors requested DALC Index of Circulars.                                                  ACTION MC                      
680. Reports from representatives of outside bodies
      a) Non-Ecclesiastical Charities. None
      b) Others. Orchard Project. 250 trees are awaiting planting which will take place on 27th
              February at 10.00am on the May Queen Field. Event will be advertised.            ACTION SM
681. Items for information None
682. Finance a) Payments for approval:

b) Payments received:

683) Part II.
a) Council gave approval to Clerk to advertise for Temporary Post of Gardener (to cover maternity leave only)
b) Employee's request to reduce summer hours: Approved.
c) The Clerk is to reduce his hours to 20 hours per week and the Assistant Clerk is to be paid at SCP 20 as of April 1st 2011. Approved.

Meeting concluded at 9.45pm.

Minutes of the meeting held on 12th January 2011
 at 7.15pm in the Village Hall.

Present: Councillors Mrs A Seipp (Chair), Mrs E Hodgson,  Mrs K Waterhouse,  Mr M Bagshaw, Mrs V Wieteska, Mr A Ramwell and John Harvey.
In attendance: Clerk, Mr M Crompton, Minutes Clerk, Mrs S Fuller
Also present: 15 members of the public and PC Taylor.
650. Apologies for absence: Councillors Mrs S McCall, Mr J McCall and Mr P Gee.
651. Variations to the Order of Business None.
652. Declarations of Interest. None.
653. Matters for Part II. None.
654. Public speaking
         PC Taylor told the meeting that there had been a 15% reduction in anti-social behaviour in
         the area but a slight increase in burglaries, particularly in the early evening, which they are
         trying to tackle through public awareness.
         County Councillor B Atkins made the meeting aware of Conferences she had attended, the
         Council's Draft report on Bullying (particularly electronically) and she also encouraged
         people to take part in the consultation process re: DCC Transport Consultation.
         Borough Councillor Mr T Ashton told the meeting that the Borough's budget was worse than
         expected and will result in job loses. New Mills and Glossop Leisure Centres are to be
         renovated.
         The use of The Old School Field was discussed as it had been used by an orienteering
         group at the weekend, free of charge. Charities and village users can use this facility for
         free but commercial organisations, depending on their size, should pay £50-£250. The
         organisation will be investigated and reported at the next meeting.                    ACTION MC                                                                                                                                
         Trees damaged by digging around the BMX track need their roots recovering, preferably
         during Winter. Clerk to contact DCC Tree Officer for advice.                              ACTION MC
         Members of the public voiced their concerns about the lack of information about the
         proposed Heritage Centre. Councillor J Harvey pointed out that the project had been written
         about in the June Parish Newsletter and reported on each Parish Council meeting since.
         (This matter was discussed more fully later in the meeting: item 660b.)
         The Parish Council involvement in the meeting on 19.01.11: 'The Future of Energy in
         Hayfield' was questioned. There is no PC funding of this project.
         Comments were noted re: planning applications HPK/2010/0640 and HPK/2010/0638.
         A resident felt it was wrong of the Borough Council to not provide a recycling point for
         Christmas trees this year (residents are asked instead to put their trees out with their 'green
         bin' rubbish).
         The public hope the Parish Council will take residents’ views about the resubmitted planning
         application (HPK/2010/0677) seriously, minuting their views accurately and taking them into
         account when considering their response.
655. To confirm the non-confidential minutes of the last meeting, held on 6th October 2010.
         Approved with following amendments:
         Agenda item 639: Traffic Wardens... presently patrolling New Mills have been approached
         and will include Little Hayfield in their rounds. The Traffic Wardens had included Hayfield
          (not Little Hayfield) in their rounds only on the day in question.
656. Planning Applications received to 12th January 2011
                    a) Mr Simon Potkin, Highgate Hall, Highgate Road. Listed Building Consent to construct a new natural stone retaining wall, rebuild part of an existing boundary wall and replace two existing first floor Georgian windows with flush casement type. HPK/2010/0640. Approved
                      b) Mr Paul Whitehead, 29, Church Street, Hayfield. Replace angled slate roof over extension with flat roof, creating a balcony to first floor and replacement rear windows on ground floor. (HPK/2010/0609). Approved.
       c) Mr Simon Woodall. Pack Horse Hotel, Market Street. Retention of lightweight canopies.
(HPK/2010/0634). Rejected on the grounds that the canopies detract from the character of the village and the property lies within the Conservation Area. (Recorded vote: 4 for: VW, AS, JH, KW, 1 against AR, 2 abstentions: EH, MB)
     d) Mr David O'Connor. The Lodge, Clough Mill, Little hayfield. Proposed single storey
         extension and internal improvements. (NP/HPK/1210/1253). Approved.
     e) Consultation on erection of timber garden shed at Highgate Hall for Mr S Potkins
         (HPK/2010/0638). Approved. (Recorded vote: 5 for: MB, VW, AR, AS, JH, 2 against: EH,
         KW)
     f) Additional plans for the creation of a new car park and vehicular access for Mr T Cunliffe at
         The Lantern Pike Inn, Little Hayfield. (HPK/2010/0677) Approved but with concerns re:
         access onto the main road. (Recorded vote: 7 for)
     g) Resubmission of HPK/2010/0434 for proposed scheme of 22 residential units on land to the
        rear of Swallow House Lane for Hillcrest Homes. (HPK/2010/0677). To be discussed at a
        meeting on 2nd February at 7.00pm at St John's.
     Planning Application Decisions:
     a) HPK/2010/0551 and HPK/2010/0552 (Listed Building): Mr Graham Clark, The Kinder
         Lodge, Hayfield: renewal of application HPK/2003/0780 for a two storey extension
         comprising of letting accommodation. APPROVED.
     b) NP/HPK/1110/1204: Mr Scowcroft, Chinley Moor House, Chapel Road, Hayfield.
        Conversion of barn to form self catering accommodation. PENDING.
     c) NP/HPK/1010/1005: Mr James Horton, 2 Lea Road, Hayfield. Two storey side extension to
        building. APPROVED with conditions. (Copies available).
     d) NP/HPK/2010/0844: The Lantern Pike Inn, Little Hayfield: car park. PENDING.
     e) HPK/2010/0479: The Camping and Caravan Club Ltd, Hayfield Campsite, Kinder Road,
        Hayfield. Site upgrading and improvements. PENDING (17.01.11)
657. Chairman of Council's announcements
      a) Localism. The Localism Bill gives communities more say. It allows development without planning consent through the provision of a coherent community plan. It was suggested that Councillors read the DALC summary and discuss the Bill at the next meeting. A full copy is available at The Parish Office.
      b) Parish / Community Plan. Dealt with in 657 a).
658. Committee and other reports.
      a) Finance Committee.
      The situation has not changed since the last meeting.
                b) Orchard Project.
     The trees should arrive at the end of January.
      c)  Sustainable Hayfield update
     Posters for the meeting on 19.01.11 were presented to the meeting.
659. Parish Clerk's Report
     a) Little Hayfield Christmas Lights
      The solar powered lights only provided enough power for about 12 minutes of light so an
      alternative lighting system will have to be found for next year.
     b) High Peak Budget Consultation.
      The Clerk bought correspondence Z15 to the Councillor's attention asking for feedback by
      28.01.11.
    c) Derbyshire Constabulary: Public Engagement Events 2011.
        The Clerk bought the meeting on 26.01.11 at 6.30pm in Buxton to the Councillor's attention.
       (See correspondence Z16)
     d) Cutbacks in the Voluntary Sector.
        RAD, CVS and Volunteer Bureaux are all facing an uncertain future. RAD and CVS may
        merge.
     e) LEADER Funding Programme.
        This is European funding but is closing soon so applications should be made quickly.
     f)  Parking on the junction of Market Street and Fairy Bank.
        This has been reported to the police.
      g) DCC Gritting Training Meeting. Meeting attended by Clerk M Crompton and
        Councillor M Bagshaw.
      h) The Clerk reported a personnel issue which he requested discussing under Part II of the
         meeting.
660. Matters for Decision.
     a) Councillor K Waterhouse: Proper circulation, prior to meetings of Council, of
         documents for discussion.
         It was agreed that documents referred to at meetings should be circulated with the agenda
         whenever possible and if they are distributed later than this, then a decision based on those
        documents can be deferred to the next meeting. Approved (Recorded vote: 7 for)
     b) Heritage Centre: Councillor J Harvey
         Councillor J Harvey presented 3 papers:
         i. LEADER Grant Application. Council agreed to proceed. Clerk to talk to DCC re:
        disabled parking.                                                                      ACTION MC
         ii. Funding Proposals for years 4 to 10 of the Project.
         Vote to accept paper: 4 for: VW, AR, AS, JH, 2 against: EH, KW and 1 abstention:MB.
         Approved.
         iii. Progressing the Project.
        Approved. Recorded vote: 7 for.
         It was also agreed that there should be public consultation on the project now that finance
         has basically been secured.
         The Council thanked Councillor J Harvey for all the work he has done.
      c) Preliminary Discussion of 2011-2012 Precept. Deferred.
      d) Proposal for new Christmas Tree Arrangements, 2011. Deferred.
      e) Street Trading Consent Application – consultation. Recorded vote: 6 against: EH, KW,
         VW, AR, AS, JH 1 for: MB. Consent should be turned down under points A, B and E.
661. Letters received (including emails).
        Letters were commented on and responses noted. Letter C: Fell Running- use of Old School
        Field agreed.                                                                             ACTION MC
        The Council thanked Councillor M Bagshaw for all the work he has done re: gritting.
662. DALC circulars.  Circulars 51/2010 to 5/2011 were noted.
663. Reports from representatives of outside bodies
      a) Non-Ecclesiastical Charities. None
      b) Others. None.
664. Items for information None
665. Finance a) Payments for approval:

b) Payments received:

666) Part II. This part of the meeting was cancelled.

Meeting concluded at 10.00pm.

Minutes of the meeting held on 9th December 2010
 at 7.15pm in St Matthew's.

Present: Councillors Mrs S McCall (Acting Chair), Mrs E Hodgson,  Mrs K Waterhouse,  Mr M Bagshaw, Mr P Gee, Mr J McCall and Mr John Harvey.
In attendance: Clerk Mr M Crompton, Minutes Clerk Mrs S Fuller
Also present: 7 members of the public and PC T McKeown.
635. Apologies for absence: Councillors Mrs A Seipp, Mrs V Wieteska, Mr A Ramwell and Borough Councillor Mr T Ashton and County Councillor Mrs B Atkins.
636. Variations to the Order of Business None.
637. Declarations of interest None.
638. Matters for Part II None.
639. Public speaking
        PC T McKeown reported to the meeting that one person (who could not be named) had
        been given a 6 month ban from  visiting The Kinder Lodge.
        A member of the public requested that the builder's sign still in place on the relief road be
        removed. Traffic Wardens – presently patrolling New Mills have been approached and will
        include Little Hayfield in their rounds. A member of the public also asked for any feedback
        on the opening of Memorial Square and reported that older residents felt the new lighting
        was not bright enough. The new lights are 'low energy' LED lights and are seen as the future
        option for lighting within Derbyshire. A member of the public asked whether they could view
        any planning applications being considered by the Parish Council. The Parish Council
        confirmed that planning applications can be viewed from 6.30pm on the night of a Parish
        Council meeting, at the Parish Office or at HPBC offices.
640. To confirm the non-confidential minutes of the last meeting, held on 6th October 2010.
         Approved with following amendments:
         A member of the public had written a letter supporting comments by Mr R Parker regarding  
         planning  application HPK/2010/0434 on behalf of Hayfield Primary School's Governing
         Body and as a personal observation; 'The statement of community involvement -PD02 –
         submitted to HPBC in support of the application by the developers, does not accurately
         reflect the views of the school. For example it is not true to say, as it does,'the school was
         particularly supportive...'
         Councillor J Harvey had sent his apologies for not attending the meeting.
         Agenda item 627d: The Treasury Loan has been approved in principle.
         Agenda item 628e: The subject of 'limits for sealed bids' was not referred to the Finance
         Committee.
641. Planning Applications received to 3rd December 2010
                        a) HPK/2010/0551 + HPK/2010/0552 (Listed Building).  Mr Grahame Clarke, the Kinder Lodge, Hayfield: renewal of application HPK/2003/0780 for a two storey extension comprising of letting accommodation. Recommended for approval.
                        b) CM1/1010/108 Mr A Foy, Hayfield Quarry, A6015.  Section 73 Planning Application to vary conditions 8 and 39 of planning permission 1.405R (Hayfield Quarry) to substitute drawing HQ/3/001 Rev 3 and HQ/P3/003 for the previously approved plans. Hayfield Quarry is of great local concern and it was felt that there was not enough information to make a considered decision. It was agreed that the Clerk would request further information and organize a public meeting.                                                     ACTION MC
                          c) NP/HPK/1110/1204 Mr Scowcroft. Chinley Moor House, Chapel Road, Hayfield. Conversion of barn to form self catering accommodation.
                        ii) Planning application decisions.
                        a) NP/HPK/0810/0844: Lantern Pike Inn, Little Hayfield: car park. Pending
                        b) NP/HPK/1010/1005: Mr James Horton, 2,Lea Road, Hayfield. Pending
    c) HPK/2010/0479: The Camping and Caravan Club Ltd, Hayfield Campsite, Kinder Road, Hayfield. Site upgrading and improvements.  Pending
                        iii) Planning Notification
        Peak District National Park: Programme for Caravan and Camping Rallies 2011.
        September 2nd-4th: Marl House Farm, Little Hayfield.
        iv) Conservation Area character appraisal
         The Hayfield Conservation Area will be appraised by experienced consultants working with
         HPBC and the Parish Council..
642. Chairman of Council's announcements
        The Chair commented on the success of both St Matthew's Christmas Tree Celebration and
         the opening of Memorial Square.
643. Committee and other reports. a) Finance Committee
     Councillor J Harvey reported that next year's precept does not need to be set until February   2011 (this is usually done in January) as the grant from HPBC may be cut but HPBC wont know whether this the case until the end of January. As a result, the January meeting of the Finance Committee has been postponed until the end of the month. Monitoring reports have been produced despite problems during the year with changing formats and the inclusion of external grants within the Parish Council's accounts – which, in future, should be accounted for independently.
b) Little Hayfield Advisory Committee
     Little Hayfield has secured grant funding for it's Christmas tree and lights which will be lit on 10.12.10 at 7.00pm with refreshments provided by The Lantern Pike Inn.
c)  Orchard Project
     200 trees are awaiting delivery from Warwickshire. This is dependent on the weather  improving.
d) Heritage Centre
    Full grant funding has been secured for the project: £50,000 from Heritage Lottery Fund, £18,000 for the Sustainable Development Fund and a donation from the National Trust (Between £3000 and £5000). A further £28.000 from the LEADER Fund will pay for landscaping and the provision of a toilet. Thanks to Councillor J Harvey and the Steering Group for their hard work.
e) Underbridge Project
    The design is finalised and a deposit sent to the tile manufacturer. A sample tile was presented at the meeting.
f) Sustainable Hayfield
    CPRE (Friends of the Peak District) have surveyed Derbyshire for suitable places for Hydro Schemes and Hayfield was seen to be the best site for such a project. Peak Hydro Forum is meeting 14.12.10 at Hayfield Village Hall (10.30 am). The meeting is open to the public and a buffet will be provided.
    It is hoped to place photovoltaic cells on the School, Village Hall, Scout Hut and St John's. Feasibility studies are being undertaken. New Mills Hydro Scheme are helping the Parish Council secure funding for the project.
g) Hayfield Youth Advisory Council
     There was poor attendance at the last meeting and the December meeting was cancelled.
    Parish Councillors requested that minutes from Advisory Committees to be sent out before the Parish Council meeting in future.
644. Parish Clerk's report
a)  The meeting with Councillor C Jackson: Bollards outside Shaws, the Post Office and the Butcher and a mirror outside the Newsagents should be provided but the Parish Council will have to pay. Parking problems should be addressed and the muddy verge opposite the cemetery on New Mills road should be improved.
b) Meeting with R Gretorex
    The Middlefield's Path will be upgraded.
c) Allotments Liaison Meeting
     Peter Webb has taken over as Secretary. The Clerk reported that the Allotments were well run with 2 inspections a year and Health and Safety inspections undertaken too. Any plots not cultivated are transferred to a new tenant. There is a long waiting list for plots.
645. Matters for Decision. a) Bids for funding and precept options 2011-2012
     Councillor J Harvey presented 3 papers:

• Expenditure 2010-2011 B and Proposed Budget 2011-2012
• Precept Options for 2011-2012
• Additional Precept Considerations for 2011-2012

     The precept needs to be decided by Friday 11th February 2011. It was agreed that issues
     remain uncertain and  Councillors would defer a decision on the precept until the Council
     Meeting on 02.02.11.
b) Heritage Centre: Management Structures and Long Term Funding
     Councillor J Harvey had produced 2 papers: 1. Project Management Structures.
                                                                            2. Funding Proposals for year4-10 of the Project.
     Not all Councillors had received copies and it was suggested that J Harvey produce a paper covering these issues, distribute it before the next meeting where it could be voted on.
                                                                                                                                       ACTION JH
c) Reduction of Meetings for Advisory Committees
     LHAC and HYAC will only meet 4 times a year and it is hoped they will be able to minute their own meetings. Brian Wood (DALC) would be happy to run free training for HYAC annually.
645. Letters received (including emails)
      Letters were commented on and responses noted.
646. DALC circulars  Circulars 51/2010 to 55/2010 were noted.
647. Reports from representatives of outside bodies
a) Non-Ecclesiastical Charities A meeting is to be held on 10.12.10 at 7.00pm.
b) Others None.
648. Items for information None
649. Finance a) Payments for approval:

b) Payments received:

Meeting concluded at 9.25pm

Minutes of the meeting held on 3rd November 2010
 at 7.15pm in the Village Hall.

Present: Councillors Mrs A Seipp (Chair), Mrs E Hodgson, Mrs S McCall, Mrs K Waterhouse, Mrs V Wieteska, Mr M Bagshaw, Mr P Gee, Mr J McCall, Mr A Ramwell and Borough Councillor Mr T Ashton.
In attendance: Clerk Mr M Crompton, Minutes Clerk Mrs S Fuller
Also present: 12 members of the public.
618. Apologies for absence None.
619. Variations to the Order of Business None.
620. Declarations of interest None.
621. Matters for Part II None.
622. Public speaking
    Councillor T Ashton gave the meeting a brief summary of financial cuts affecting the
    Borough Council. A member of the public reminded the Parish Council of the importance of accurate minuting of meetings. Members of the public were reminded that they are welcome to comment on Parish Council matters, but if a member of the public wishes to have a greater input on a Parish matter, then they should approach a Councillor or the Clerk and have the matter added to the next meeting's agenda.
623. To confirm the non-confidential minutes of the last meeting, held on 6th October 2010.
     Approved.
624. i) Planning Applications
        HPK/2010/0494: Mr Graham Clarke, The Kinder Lodge, 10, New  Mills Road, Hayfield.
        Retention of timber panel storage shed. Recommended for approval.
        NP/HPK/1010/1005: Mr James Horton, 2,Lea road, Hayfield. Two storey side extension
        to building. Recommended for approval.
        HPK/2010/0479: The Camping and Caravan Club Ltd, Hayfield Campsite, Kinder Road,
        Hayfield. Site upgrading and improvements, 19 hardstandings, 10 camping pods,
        refurbishment of internal roads, new reception block, extension to amenity block,
        children's area, extension to opening season. Recommended for approval.
        ii) Planning Application Decisions
        HPK/2010/0419: 39, Kinder Road: single storey rear extension. Approved.
        HPK/2010/0398: Bank End Farm, Kinder Road: extension and conservatory. Approved.
        NP/HPK/0810/0780: Mr and Mrs Hallam, 27, Pikes Close: side extension. Approved.
        NP/HPK/0810/0844: Lantern Pike Inn, Little Hayfield: car park. Pending
        HPK/2010/0434: Swallow House Lane, Hayfield: residential development for erection
        of  22 dwellings, including affordable housing. Withdrawn.
        NP/HPK/1209/1093: Tom Heys Farm, Glossop Road, Hayfield: change of use from barn
        into living accommodation. Approved
       iii) Planning Appeals
       HPK/2010/0197: Mr Keith Robinson, 125, Kinder Road, Hayfield: appeal against refusal
       of new build detached dwelling in former quarry. Councillors have not seen initial application
       and requested to see it.                                                        ACTION MC
625. Chairman of Council's announcements
    Councillor Mrs S McCall was congratulated on being awarded an 'Excellence in the Community' award for designing the WAAF memorial at The National Arboretum. Councillor Mrs S McCall thanked the Parish Council for their support and passed around her award and photos of the memorial.
626. Committee and other reports
a) Built Environment Advisory Committee
    Memorial square will be opened on Remembrance Sunday. There will be a service at the memorial and then Albert Knowles of The Royal British Legion will perform the opening. Refreshments will be provided in the Village Hall.                                ACTION EH
     A proposal for the Top of the Town delineating parking and including traffic calming measures was approved by the Parish Council and will be forwarded to Derbyshire County Council.       
    (1 abstention)                                                                                                ACTION MC
b) Little Hayfield Advisory Committee
    A working party had cleared the top of the Clough of undergrowth. It was noted that some people favoured the area being kept as a wildlife area whereas others wish to see it developed as a park with footpath access. The Recreation, Leisure and Tourism Advisory Committee will investigate the matter further.                                                                       ACTION PG
    Parking in Little Hayfield is still a problem. The police are to be invited to the next Little Hayfield Advisory committee meeting to discuss the matter.                                                  ACTION MC
    The new interactive 30 mph sign is supported by Derbyshire County Council but seen as intrusive by the Peak Park Planning Authority. Clerk to write to both organisations in favour of the interactive sign.                                                                                                   ACTION MC
c) Recreation, Leisure and Tourism Advisory Committee
     It was noted that signs closing the BMX track (after an accident in August) have been removed. Clerk is reviewing all signage around the village.                                     ACTION MC
d) Orchard Project
     Apple day was a success. 250 trees are on order and sites for planting need to be identified. Councillor Mrs S McCall has produced a powerpoint presentation to promote the Orchard Project both locally and nationally.
e) Heritage Centre 
     Councillor Mr J McCall was thanked for the plans, Clerk Mr M Crompton was thanked for his input and Councillor J Harvey was thanked for his work on securing funding for the project. The  Parish Council is still awaiting the outcome of further grant bids for the project.
f) Underbridge Project
     Funded by The Hayfield Development Trust, Councillor Mrs S McCall has collected pictures inspired by the river and created by students at New Mills 6th Form and has forwarded them to a tile manufacturer who will use the images to produce tiles within the next few weeks. The project is hoped to be complete within 3 months.
g) Sustainable Hayfield
     It was agreed to set up an advisory committee to promote sustainable and renewable energy projects in the parish including the use of photovoltaic cells and a waterwheel to produce electricity. (1 abstention). There are many people already interested and the initiative will be publicised within the parish. Grants are being sought to undertake feasibility surveys.
                                                                                                                                      ACTION MC
627. Parish Clerk's report
a) The Youth Service has been providing 2 helpers for Hayfield Explorer Scouts. Last week, without warning, they were redeployed to Fairfield. Councillor Mr A Ramwell has already written to the County Council to request their return to Hayfield and asked that the Parish Council do likewise. This was agreed.                                                                      ACTION MC
b) PAT testing report
     All appliances have been tested and deemed safe.
c) Appointment of Assistant Clerk
     Mrs Sally Fuller has been appointed as the new Assistant Clerk.
d) Bank Vale Field: progress report
     An application is in for a Treasury Loan. The Parish Council is still awaiting the decision of the Charity Commissioners.
e) Central Parishes' meeting 27th October
    Clerk Mr M Crompton warned the meeting of the shortage of grit and salt this year. The Parish Council have secured enough salt to top up the bins now and will look out for further supplies as they become available. Councillor Mrs E Hodgson suggested informing the residents of the salt shortage so they would hopefully use the limited stock carefully.                     ACTION MC
f) Allotments AGM 10th November 7.30pm
    The meeting was alerted to this meeting. Councillors MR M Bagshaw and Mr A Ramwell to liaise.                                                                                                                   ACTION AR MB
g) Holiday leave of absence
     Clerk Mr M Crompton will be on holiday from 6th to 21st December 2010.
h) Request for portable bike racks
     Council decided portable bike racks situated in the village would be a good idea. ACTION MC
i) Budget summary
    A budget for the year so far was circulated.
628. Matters for decision
a) Christmas Tree display in St Matthew's Church, 3rd December 2010
    The Parish Council agreed to buy a Christmas tree and decorate it 'to represent the Parish Council' as part of the church's Christmas festivities. It costs £10 to take part. ACTION JM EH
b) Interim Finance Report
     Major expenditure has been on lighting and paving and the DCC invoice for lighting work was 54% greater than the estimate. Clerk to query this.                                                ACTION MC
c) Retention of summer hours working for gardening staff
    Gardeners hours are to keep their 'summer hours of work' throughout winter as there is much for them to do.              APPROVED.                                                                       ACTION MC
d) Arrangements for grit-salt purchase.
     See 627 e)
e) Tenders and quotations
     Parish Councils will be able to make payments electronically from Easter next year. Different Councils have different limits for sealed bid tenders – Hayfield's limit is £1000 but other local councils have limits up to £60,000. It was decided to refer the subject to the Finance Committee to discuss.                                                                                               ACTION MC
f) SLCC newsletter subscription (£70.00 pa)
     This publication has been free so far but will be £70.00 pa from now on Clerk Mr M Crompton felt the publication was helpful and worth purchasing. Agreed. (1 abstention).        ACTION MC
g) Additional Street Lamp on Lea Road
     It was agreed that a street lamp would improve the safety of what is a dark corner at present. Elderly residents have also requested a mirror to improve safety too. Clerk to write a letter of support to Derbyshire County Council.                                                                     ACTION MC
h) Request to continue summer hours working for gardeners and handyman.
     See 628 c)
629. Letters received
d) 'Chapel Road' should read 'Glossop Road'.
    Letters were commented on and responses noted.  A member of the public interrupted the meeting and challenged the description of a letter from the Civic Trust, making unfounded allegations against the Council, and left the meeting hurriedly.
630. DALC circulars  Circulars 47/2010 to 50/2010 were noted.
631. Reports from representatives of outside bodies
a) Non-Ecclesiastical Charities A meeting is to be held on 30th November.
b) Others The film 'Nanny McPhee' is to be shown in the Village Hall on 9th November.
632. Items for information None
634. Finance a) Payments for approval

b) Payments received

Minutes of the Council Meeting held on 6th October 2010
at 7.15pm in St John’s Methodist Church Hall, Hayfield

Present: Cllrs Mrs A Seipp (Chair), Mrs E Hodgson, Mrs K Waterhouse, Mrs V Wieteska, P Gee, J Harvey, A Ramwell.
In attendance: Clerk M Crompton.
Also present: County Councillor Beth Atkins, PC Lee Baker, 34 members of the public.
602. Apologies for absence
Apologies were given by Cllrs J McCall and S McCall: conflict of interest in public meeting and planning item: Cllr M Bagshaw: prior engagement in Buxton.
603. Variations to the Order of Business
None.
604. Declarations of interest
None.
605. Matters for Part II
None.
606. Public speaking
There had been a great deal of interest expressed in the sole planning application: Hillcrest Homes: Land to rear of The Orchard, Swallow House Lane, Hayfield: residential development for erection of 22 dwellings to include affordable housing. (HPK/2010/0434).
The Council had decided to allow an extended public discussion of this matter prior to the meeting starting.  However, it was considered more practical to allow the police and county councillors to give their reports before this, and the council agreed.
PC Lee Baker reported that in the High Peak crime statistics were down by 27% over the corresponding period in the previous year.  He also reported the incident of the stampede of cattle through part of the village.  Those affected should report the incident to the Divisional Commander.  It was his understanding that the gates to the field had been maliciously been left open.
Cllr Beth Atkins reported on the Accessibility Partnership, and that the Hayfield Website had good information about transport links on it.  The County is looking to encourage tourism with lots of leaflets.  They have also been given to people wishing transport to hospitals.  The County mapping exercise now has 40 layers and is proceeding well.
DCC is considering cutting back on street lighting in the early morning.  It has also adopted policies on bullying and on safeguarding young children.
The countryside bus service is under threat with the impending government cuts.
A councillor mentioned that the footpath from Swallow House Lane to the relief road bus stop was still too steep, especially for the elderly.
The meeting now considered the matter of the proposed development on Swallow House Lane.
Mr Rob Parker: he did not consider that the Primary School was supportive of this development.  However if consent were to be granted, there should be a Section 106 applied to the consent, with options for footpaths from the Old School Field.
Mr Matthew Portman (Swallow House Lane resident):  The main problem was that the development would create another junction on Swallow House Lane with its access point.  At this point there is lots of on-street parking.  An extra junction would reduce the parking considerably.  Lazy parents dropping children off are a major traffic problem here: the junction would become a drop-off point, and hence a danger.  The traffic survey carried out by County was done when the road was closed by a gas leak.
Mrs Catherine Moss agreed with Mr Portman: the survey had been carried out in addition on a fine day and so was not representative of the usual traffic flows.  She asked for a show of hands of those who supported Mr Portman’s comments and 31 hands were raised, the overwhelming majority of the public present.
Mrs Sue Herschel stated that there was a lack of parking on Swallow House Lane.  In snowy weather the vehicles from Wood Gardens are parked on Swallow House Lane, adding to the congestion. 
Ms Sandy Bowles asked if there were to be additional zig-zag lines, where in fact would people go?
Cllr A Ramwell noted that many of the properties opposite the proposed junction have in fact rear parking to their premises.
Mrs V Richardson wished to comment on the proposed design of the houses.  The application had mentioned single-storey dwellings and bungalows but none were shown as such on the plans.  Affordable homes can expand only by building additions to them.  The plans are so drawn that it appears a dustbin wagon would be unable to get into the site and so would have to reverse out.
Ms Nina Lane observed that the development would bring about a loss of privacy and a devaluation of neighbouring properties.
Cllr Beth Atkins offered the observation that local parents cannot get their children into Hayfield School.
Mrs Catherine Moss pointed out that the main area of housing need is in low cost dwellings.  The question then must be is the County Plan doing enough for low-cost housing is the requirement is that only 30% of the development has to be affordable housing.
Matthew Portman added that it took a long time to sell the affordable dwellings in Pike’s Close, off Swallow House Lane.
Hamish Tinsley also added that lots of bigger houses in the village are not selling at the present time.
Mrs Sue Herschel made an important observation to the effect that if the community continues to build more and more homes it is in danger of becoming a small town.  She also considered that the design did not fit in with the community, it was inappropriate.  She requested a show of hands on this point and some 29 people present agreed with this assertion.
Mrs Jackie Wilson observed that Swallow House Lane was a very narrow road with limited visibility.  The proposed junction was within yards of the crossing markings and would add to the existing confusion.
Mrs Melanie McKutcheon commented on the proposal concerning a possible path from Swallow House Lane through Wood Gardens.  The local map shows entry and exit points but there had never been rights of way.  There is a big issue about the exit point at the bottom of Wood Gardens; it is not a right of way.  It it were to become so then children would walk through Wood Gardens and across the ends of drives where cars are reversing; it would be a big safety issue.
Mrs Catherine Moss noted that to have a path through Wood Gardens would mean a significant detour; children would go down Wood Gardens and then have to come back up again to the main road.  Many children go to school down Swallow House Lane.
Mrs Valerie Richardson intervened to point out that the standard of English in the planning application was appalling, in her view.
At this point the chair thanked the public participants for their contributions on the matter of the Swallow House Lane housing proposal.
Other public interventions
Mr G McDonald of Little Hayfield commented on the planning application for a car park by the Lantern Pike Inn.  There were many accidents even before the current levels of traffic and the proposed exit to the A624 would be even more dangerous.  It would also remove the back garden privacy enjoyed by residents.
Ms Watts of Valley Rd again expressed her concerns about the BMX track in the recreation ground.  She requested that residents be allowed to see whatever plans had been drawn up.  The chair promised to let her see the existing preliminary sketches.  She requested that there be protection for the trees, a concern conveyed to the Borough Council Tree Officer with whom there had been correspondence on the matter.  She also expressed her concern about the visual aspects of the track and that the council should minimise noise levels to local residents from the recreation ground when children are playing on the playground equipment.
Mrs E Crompton suggested that planning concerns should be expressed to the developers and the Borough Council Development Control Committee. 
A resident raised the matter of parking at Fisher’s Bridge.
Mrs Susan Wyatt questioned the Council on whether it would support the Swallow House Lane Planning application.  She also pointed out there had been no public meetings yet.
Mr John Pope reminded those present that the matter was in fact on the Council agenda for decision.
607. To confirm the non-confidential minutes of the meeting held on 1st September 2010
The minutes were confirmed.
608. i) Planning Applications received
Hillcrest Homes: land to the rear of the Orchard, Swallow House Lane Hayfield: residential development for erection of 22 dwellings to include affordable housing.  (HPK/2010/0434)
The clerk read the correspondence on this matter.  There had been a letter from Mrs J Wilson requesting discussion, and another from Mrs C Moss asking that strict conditions on access and footpath provision be included as a condition in the event of approval.  A letter had also been received from Mr C Grannell of J McCall Architects explaining that in the light of public representations and consultations there had been amendments submitted to the Planning Committee.    
                  Cllr Andrew Ramwell began the discussion by stating that the development would be impossible to see from outside the site, and generally was in favour of the development.  The bulk of the traffic on Swallow House Lane is gone by 9.00am; 90% of the traffic is to the Primary School.  The children from the new development would also walk to school.
                  Cllr Kathleen Waterhouse maintained that this was a greenfield site.  The design was not in keeping with housing in the village and in this location.  There would inevitably be increased traffic, and the road was already too narrow.  The traffic to the 22 houses will have to go through the village.  The affordable homes element was 6 dwellings, 4 for sale and 2 for rental.  They would be at the market price anyway, and the homes built at Pikes Close were anything but affordable.  This was simply a sop for more expensive homes.
                  Cllr Eva Hodgson said there was a tendency for affordable home owners to add extensions and then be unable to sell.  There has to be a section 106 agreement or some covenant to prevent becoming unaffordable.       
                  Cllr Ramwell agreed there should be more homes for rent.  Cllr Waterhouse stated that she understood there had been discussions at the Borough Council about terraced houses being for rent.
                  Cllr John Harvey then proposed a compromise resolution, to the effect that the Parish Council felt unable to make a recommendation, given that more information was needed in the light of the changes proposed by the developers.
                  The clerk intervened to point out that unlike the Peak District National Park planning policy, affordable homes in the High Peak were offered across the Borough on the grounds of the greatest need, and not need within the parish. 
                  Cllr Ann Seipp noted that even with Community Land Trusts, open market homes were still needed to fund the affordable homes.
                  Cllr Val Wieteska agreed with the observations made by Cllr Waterhouse.
                  Cllr Harvey continued by saying that the Parish Council should write to the Planning Control Committee saying that it is in favour of affordable homes, but that there seemed to be major objections to the site, and that the discussions with 30 residents and their comments are attached. There was a lot of technical information missing from this application.  It would appear therefore that a neutral comment would be the most sensible.
                  Cllr Philip Gee pointed out that there were many other people in the village, and our response to this application should not be unnecessarily influenced by the residents who are in attendence many others could not for valid reasons; it is our job to represent the whole community and look to the future.  
Some incomers to the village wish to freeze it as it was when they moved in an attitude which leads to stagnation. The community must stop exporting young people if it is to thrive; there is a need for more rented housing and local employment to keep young people and young families here the number of local childeren attending the School is falling and the number of elderly residents is increasing.  Our priorities need to meet these challanges.
                  Cllr Harvey then put the proposal, that the Parish Council submit a neutral view on the planning application and requested much more substantial information.
                  Cllr Wieteska seconded the motion.  Cllr Hodgson requested a recorded vote.
                  For:          Cllrs J Harvey, V Wieteska, A Ramwell, P Gee, A Seipp.
                  Against: Cllrs E Hodgson, K Waterhouse. The motion was CARRIED by 5 votes to 2.
                 
            608 ii) Planning application decisions
                  HPK/2010/0263/0270: 17 Kinder Rd: single storey extension.   APPROVED
                  HPK/2010/0293: Hayfield Camp Site: patio area & pergola.  APPROVED
                  HPK/2010/0342: Langdale, Highgate Rd: front & rear extensions.  APPROVED
                  HPK/2010/0392: Grotto Mill: vacant building to dwelling.  APPROVED
                  HPK/2010/0419: 39 Kinder Rd: single storey rear extension.  PENDING
                  HPK/2010/0398: Bank End Farm, Kinder Rd. extension & conservatory.  PENDING
                  NP/HPK/0810/0780: 27 Pikes Close: side extension.   PENDING
                  NP/HPK/0810/844: Lantern Pike Inn: car park.  PENDING
            608 iii)  Planning Appeals
                     APP/M9496/F/2124386: Marl House Farm Little Hayfield. Appeal against listed building                                     enforcement notice.  APPEAL DISMISSED
609. Chairman of Council's announcements
a) Memorial Square Opening.  The Square would be opened immediately after the Remembrance Day Service at the  Cenotaph.  There would be refreshments afterwards in the Village Hall and at St John's.
b) Paving of Cenotaph surround.  The chair reported that the tender had been awarded to Kinder Construction Ltd.
610. Committee Reports
a) Little Hayfield Advisory Committee.  A report of the meeting was presented.
b) Finance Committee.  Cllr Harvey reported that the committee had convened but had not been quorate.  A half-yearly financial statement would be presented at the next Council Meeting in November.
c) Youth Advisory Committee.  Cllr Seipp reported that the meeting had not been well attended.  There had been a request for re-instatement of goal posts on the Recreation Ground football area.  In addition progress needed to be made on the plans for a new BMX track, the most pressing concern. 
611. Report of the Parish Clerk:
     a) Kinder Trespass Project.  Cllr Harvey reported that three bids for funding had now been submitted.  The Heritage Lottery Fund: £50k.  Sustainable Development Fund: £18k.  Leader Project: £18k.  The HLF funding bid would be know by the beginning of December.
     b) Orchard Project update.  Cllr McCall reported on progress to date.  A funding bid had been made for the second round of planting. There would be an Apple Day on 24th October, to be held in the Village Hall. 
     c) Parks and Gardens: There were a number of matters to be reported, but it was agreed to refer these to the Recreation and Leisure Committee, due to meet in October.
612. Matters for decision
     a) Pedestrian traffic mirror on Bank Street.  Proposed by Cllr Waterhouse, the police report earlier in the meeting had considered this a good idea.  Traffic and Highways at the County Council to be contacted.                                                                    ACTION: MC
     b) Collective mower for Council School and Football Club: clerk to prepare costings for Recreation, Leisure and Tourism Committee.                                   ACTION: MC
613. Letters received (including emails)  These were commented on the the appropriate responses noted.
614. DALC circulars  Circulars 44/2010 to 47/2010 were noted.
615. Reports from representatives on outside bodies
     a) Non-Ecclesiastical Charities: none.
     b) others: none.
616. Items for information
     All information on file in the Council office.
617. Finance a) Payments for approval at the Council Meeting on 6th October 2010:

b) Payments received.

The meeting ended at 8.45pm

Minutes of the Council Meeting held on 1st September 2010
at 7.15pm in the Village Hall

Present: Cllrs Mrs A Seipp (Chair), M Bagshaw, J Harvey, Mrs E Hodgson, Mrs S McCall, A Ramwell, Mrs K Waterhouse.
In attendance: Clerk M Crompton.
Also present: 3 members of the public.
586. Apologies for absence
Apologies were given by Cllr P Gee and Cllr J McCall.
587. Variations to the Order of Business
None.
588. Declarations of interest
Cllr M Bagshaw declared an interest in Part II.
589. Matters for Part II
To offer a contract for the work on the Cenotaph according to the tenders submitted.
590. Public speaking
 A member of the public raised the issue of signs in the skate park to show what is allowed. There are lots of signs about dog fouling but none about fires or littering: young people are confused. Also, in response to the minutes of RLTC, he wishes to be copied in to the plans for the proper BMX track.
Clllr Hodgson: On parking, a letter needs to be sent to the traffic wardens. ACTION: MC
The police have no control over parking. Yellow lines are needed at dropped kerbs. A letter needs to be sent to Simple Solutions. ACTION: MC
591. To confirm the non-confidential minutes of the meeting held on 7th July 2010 and the Finance Committee on 3rd August 2010.
The minutes were confirmed.
592. Planning Applications
a) Mr Alistair Vernon, Langdale, Highgate Road: Extension to front and rear (HPK/2010/0342). No objection. Overdevelopment was noted.
b) Mr Michael Sheldon, 31a New Mills Road, Birch Vale: External alternations to existing dwelling and detached garage (HPK/2010/0393). No objection.
c) Mr Nigel Stokes, Grotto Mill, Walk Mill Road: Change of use of vacant building to dwelling (HPK/2010/0392). This is a commercial property. Has parking been considered?
d) Mr R & Mrs H Hallam, 27 Pike Close: Two storey side extension and single storey rear extension with basement area below (replacing existing conservatory). New chimney stack, re-site window on side elevation and increase width of doorway or rear elevation and fit double doors (NP/HPK/0810/0780). Cllrs queried the size of the extension but made no objection.
e) Mrs Anne Fraser, 135 Kinder Road: To extend the time limit for implementation of HPK/2007/0506 to construct an extension to the rear and new conservatory to the existing building (HPK/2010/0398). No objection.
f) Mr Colin Ainsworth, Tom Heys Farm, Glossop Road, Little Hayfield: Change of use from barn into living accommodation (NP/HPK/1209/1093). No objection as before.
g) Mr Tom Cunliffe, The Lantern Pike Inn, Little Hayfield: Creation of new car park and vehicular access. (NP/HPK/0810/0844). There was concern about access to/from the parking. Cllrs urged the PDNPA to allow it. The location of the speed limit should be changed.
b) Planning application decisions
a) NP/HPK/0510/0530: 54 Swallow House Lane, two storey side extension. Granted. Noted.
c) Planning Appeals: none.
593. Chairman of Council's announcements
a) Apologies were given for the cancellation of the meeting on Wednesday 25th August 2010.
b) Chairman’s miscellaneous items: Orchard Project: Cllr S McCall emailed suppliers to get a list of varieties. A meeting will be held for planting. ‘Apple Day’ is on 21st October, and will be celebrated on Sunday 24th October as a Friends of Hayfield day. For village diary.
The SDF funding application is nearly ready for sending, subject to firming up the building cost estimates. The HLF full application should follow as soon as possible. The Derbyshire Leader Fund has been identified as another grant source - a preliminary form is needed by early October.
594. Report of the Parish Clerk:
     The clerk reported that Katie Chesworth had now ended her employment with the Council because of pressure of other commitments.  The Council were deeply appreciative of the excellent service she had provided, and wished her well in her future endeavours.  It was AGREED that the post should be advertised for an assistant clerk, working initially for 10 hours per week.
595. Matters for decision
     a) Response to government consultation on capping parish council precepts:  SLCC document tabled. It was agreed to send a letter in support of the SLCC letter.    ACTION: MC
     b) Requested support from L Dowson re closure of Derbyshire Building Society branches.  It was agreed to distribute the petition forms in the village to support this.              ACTION: MC
596. Letters received (including emails)
     The letters were noted.
597. DALC circulars
     The Clerk commented on the Circulars. They are available to view in the office.
598. Reports from representatives on outside bodies
     a) Non-Ecclesiastical Charities: none.
     b) others: none.
599. Items for information
     All information on file in the Council office.
510. Finance a) Payments for approval at the Council Meeting on 1st September 2010:

b) Payments received.

* Mirrors for training: funded by grant of £400.00 from Cllr B Atkins (DCC) and £1185.00 from Hayfield Educational Trust.
PART I of the meeting closed at 8.50pm

PART II of the meeting began at 9.00pm

511.  Award of tender for pavement of Cenotaph, Hayfield
Cllr M Bagshaw had declared an interest in this matter and left the meeting.
Only two tenders had been received even after a revised deadline had been issued..  The Council considered the two sealed tenders.  It was decided to award the contract to the cheapest tender, which was that submitted by Kinder Construction.

The meeting closed at 9.15pm.

25th August meeting rescheduled to 1st September due to illness

Minutes of the Council Meeting held on 7th July 2010
at 7.15pm in St John's Church Hall.

Present: Cllrs Mrs A Seipp (Chair), P Gee, J Harvey, Mrs E Hodgson, J McCall, Mrs S McCall, A Ramwell, Mrs A Seipp, Mrs K Waterhouse, Mrs V Wieteska.
In attendance: Clerk M Crompton, Minutes Clerk K Chesworth.
Also present: Carl Grinnel of John McCall Architects, Borough Cllr T Ashton, County Cllr B Atkins, 6 members of the public.
Pre-meeting presentation from J McCall Architects:
Proposed new housing development on Swallow House Lane (SHL):
- Site location: between primary school and Wood Gardens, behind existing row of SHL houses. Bluebell Woods at bottom of site. Site is not on the flood plain.
- Site details: 22 properties, 6 of which are for housing association. Developer is Hillcrest Homes, part of Cruden Construction Group. Views out of site maximised while views from SHL protected. Houses are modern in style, use stone & render, have a smaller 1st floor than ground floor, green roofs on the ground floor, zinc roofs on the 1st floor, and meet code 3-4 of Sustainable Homes code. Include photovoltaics and rainwater harvesting.
- Accessibility: new pavement to be created on the southern side of SHL, linking to the footpath into Hayfield School. New footpath linking site with bottom of Wood Gardens estate.
- Stage of plans: has had discussion with owners of land to purchase access strip. School appears amenable to the plans. No planning application submitted yet.
- Parish Council concerns: there were many positive comments on the scheme, but the concerns included the lack of traditional design, the volume of traffic coming out onto SHL especially during the school run, the general volume of traffic in the village increasing, and the impact on school intakes. There was also a suggestion that the footpath planned by previous developments from the May Queen Field to Wood Gardens should be included in this scheme.
571. Apologies for absence: None given.
572. Variations to the Order of Business: The Chair included an additional item (8c).
573. Declarations of interest: Cllr J McCall declared an interest in planning application 577(b).
574. Matters for Part II: as per agenda.
575. Public speaking
Cllr Hodgson: reported that mobility scooters could not access the Chemist as a van blocked the drop-down kerb.  A letter will be sent.                             ACTION: MC
 County Cllr Atkins: a review of Countryside Services is taking place. There will be a road ‘inconvenience’ on Strines Road. The Council asked for double-yellow lines to be considered in place of single white-lines at dropped kerbs etc in the village.
Borough Cllr Ashton: there will be a £240k reduction in the HPBC budget from central government. More cuts are expected.
Member of the public: raised concerns of some local residents over development of and behaviour in Valley Rd Recreation Ground at the skate/bike park. They expressed a number of concerns. The Council agreed to discuss the issue fully at the next RLTC meeting and requested the statement delivered tonight in writing.                                                                          ACTION: MC & PG
Member of the public: thanked whoever had repainted the underpass (DCC) and had tidied up and strimmed the grass verges on the bypass (Hayfield Parish Council). Thanks to the Civic Trust, Arthur Lowe’s house will have a blue plaque. DCC contacted about the zebra crossing by St John’s: the lines have worn off and the beacons are too high.
576. To confirm the non-confidential minutes of the meeting held on 2nd June 2010:
Approved.
577. Planning Applications
a) Planning Applications received to 30th June 2010
a) Mr & Mrs Dean, 17 Kinder Road Hayfield: Listed building consent and single storey rear extension and alterations to rear external doorway to form window. (HPK/2010/0263 & HPK/2010/0270). No objection.
b) Dale & Lisa Eaton, 54 Swallow House Lane: two storey side extension. (NP/HPK/0510/0530). A reapplication that has already been approved and has lapsed. No objection.
c) Mrs Patricia Clancy, 1 Long Lea Farm Cottage, Rowarth: retrospective application for wooden garden shed. (NP/HPK/0610/0603). No objection.
d) The Camping and Caravan Club, Hayfield Camp Site.  Provision of additional patio area, covered pergola, cooking station and seating. (HPK/2010/0293). No objection.
578. Chairman of Council's announcements
a) Proposal for Hayfield Fun Sports event: this fundraising idea will tie into the Orchard Project on Oct 31st (Halloween). A day of silly games eg. apple bobbing, plank racing, traditional old-fashioned sports. Any apple-themed ideas good. To be put to next RLTC meeting.        ACTION: MC & PG
b) Camping on Recreation Grounds: After some debate, it was agreed to remind people that NO camping is allowed on Council-owned recreation grounds, and that an agenda item with accompanying paper will be presented at the next meeting for fuller discussion.            ACTION: MC
c) Proposed bollards for Market St outside the post office and old butcher’s shop to protect cellars: The Council’s spare bollards can be offered to DCC. following a vote 7 for, 2 against .                  ACTION: MC                                                                         
579. Report of the Parish Clerk
a) Actions taken: A BMX track design company and CTC had a meeting at the rec. to develop the costing & design of a landscaped, ROSPA approved new track.                                                         ACTION: MC
b) Update on Orchard Project monitoring visit. (Cllr S McCall): A monitoring visit has been made by the Peak District National Park Sustainability Fund.  Further bids will be encouraged.        ACTION: MC & JH
Park Life magazine features Hayfield’s Orchard Project. A document of the project has been produced. A newsletter will invite residents to plant trees in their own gardens.     ACTION: MC & SMC
Cllr Ramwell proposed a vote of thanks for the work of all involved in the project.
c) Village Art Exhibition: report (Cllr S McCall): it was well received by the artists.  More marketing needed for next time. Could market art by making prints of the previous Pro Loco winners. The Cornerhouse gallery offered to get some of the Pro Loco paintings turned into cards/postcards.
d) L H Advisory Committee (Cllrs A Seipp and V Wieteska) a full report on their 'wish list' in the Finance report, to be discussed when the minutes have been seen.
e) Youth Advisory Committee (Cllr A Seipp).  Still concerns about the dog fouling. The one thing moving forward is a focus for funding and quotes for the BMX track.
f) Change of opening date for Memorial Square. (Cllr J McCall): Community Spaces are unable to fund the opening event, so it will have to be funded by the Parish Council. There have been issues with the suggested dates. New date : 14th November, combining the opening ceremony with the Remembrance service. There will be cakes, tea, a speech and music. The vicar will be asked to do a short dedication, the Village Hall will be asked to do cakes and tea, the British Legion will be asked to be involved and the Hayfield Singers. The Clerk, Chair and Cllr J McCall will put together a plan and present it at the August meeting.              ACTION: MC, AS, JMC
g) Finance Committee (Cllr J Harvey). Due primarily to underspend, six items can be funded as per the circulated minutes. A slight hold-up on item 5 (installation of 8 barrier baskets) as the Council is still waiting for a safety inspection It was agreed to fund the six items.
580. Matters for decision
Kinder Trespass Heritage Project. (Cllr J Harvey). Funding sought from a number of sources. A draft bid to the Sustainability Fund to be ready for mid-August. Planning Permission is not needed by then. It was proposed to progress the project as per the circulated paper. Agreed                                    ACTION: MC
c) The Orchard Project budget includes provision for a mower, but a strimmer would be better. The funds can therefore be given but the trees must be protected. Agreed.                                            ACTION: MC
581. Letters received  (including emails)
The letters were discussed. Particular issues and points for action included:
(a): The Clerk must write to Andrew Bingham MP requesting an advice surgery in Hayfield as it has been omitted from the list.                                                        ACTION: MC
(d): the Clerk will ask the DCC tree officer for permission to fell the old & diseased cherry trees on Valley Road Recreation Ground; the resident will help.                                                                    ACTION: MC
(k): Completely contrary to what we had been told, DCC have not allocated funding for a footpath adjacent to the A624 from Hayfield to Little Hayfield. The appended letter from NJ Blanc contained several inaccuracies. The letter needs to be responded to and a copy presented to the Little Hayfield Advisory Committee.     ACTION: MC
582. DALC circulars Councillors had copies of the Circulars. They are also available to view in the office.
583. Reports from representatives on outside bodies
a) Non-Ecclesiastical Charities: there is a meeting on Wednesday 14th July.
b) others: The Village Hall AGM was held on Tuesday 6th July.  The new trustees are E Hodgson, C Sanderson, S McCall, J Atkinson, M Chesil, L Samuel, J Moon, S Barnes. There are plans to paint the exterior. This Saturday is ‘coffee and cakes’ from 10am-12 at the Village Hall.  The Educational Trust has made its grant distributions to organisations in the village. The Clerk circulated a list of meetings attended on the Council‘s behalf.
584. Items for information: All information on file in the Council office.
585. Finance Payments for approval at the Council Meeting on 7th July 2010:
           

b) Orchard Project payments

c) Payments received:  Alliance & Leicester:  Interest: £1.25
d) receipts
Alliance & Leicester: Interest 8 June 2010:     £1.25
Alliance & Leicester: Interest 5th July 2010:    £1.25
High Peak Borough Council (April):       £39,146.00

PART I of the meeting closed at 9.30pm.
PART II of the meeting MINUTES. Began at 9.35pm.
Co-option of Councillor to fill vacated seat.  There was much discussion on the two candidates. The Council voted to co-opt Matthew Bagshaw. 
The meeting concluded at 9.45pm.           

Minutes of the Council Meeting held on 2nd June 2010
at 7.15pm in the Village Hall, Hayfield

Present: Cllrs A Seipp (Chair), P Gee, J Harvey, E Hodgson, A Ramwell, K Waterhouse, and V Wieteska.
In attendance: Clerk M Crompton, Minutes Clerk K Chesworth.
Also present: Borough Cllr T Ashton, Borough Cllr M Gadd, Tony McKeown, 5 members of the public.
556. Apologies for absence
Apologies were received from Cllrs S & J McCall who are on holiday.
557. Variations to the Order of Business
Item 10b was deferred to Part II.
558. Declarations of interest
Cllr Hodgson declared an interest in item 10b and will leave the room for this item.
559. Matters for Part II
As above.
560. Public speaking
- Member of the public: young people have been doing ground works on the BMX track on Valley Road recreation ground (his property abuts the area). They have damaged the river bank, are using spades etc unsupervised, and there may be an accident. They light fires and play loud music in the evenings. The Chair said these matters had been looked at and are due to be reported on later in the meeting. Noise issues are covered by the local Environmental Health department. [Note: Borough Cllr T Ashton and the Safer Neighbourhood Police Officer arrived at 7.15; Cllr Wieteska arrived at 7.20.]
- Safer Neighbourhood Police Officer: no major issues. An incident of criminal damage to a motor vehicle took place last week. Cllr Hodgson raised the issue of a coach unable to gain access to the village at the top of Church Street last week, due to parked cars blocking the route. It was noted by the policeman. Cllr Ramwell sent thanks for the policing of the May Queen.
Borough Cllr T Ashton: the last round of consultation for the LDF is being held. He urged the public to make their views known. The Clerk stated that there is a copy in the Council Office. The Parish Council’s views on the overlap of area with the Peak Park LDF and its contradictory plans were reiterated.
- MP Andrew Bingham supported to the May Queen. A matter was raised then deferred to Part 2: whether the precept increase from last year has been ring-fenced for Bank Vale Field.
- Member of the public: a certain amount of antisocial behaviour occurred during May Queen and was mainly caused by people coming up from New Mills on the Sett Valley Trail. Many went over her garden fence and through her garden to access the shortcut to the May Queen field.  No police were observed on the Sett Valley Trail or at the old station area that weekend.
561. To confirm the non-confidential minutes of the meeting held on 5th May 2010
The minutes were confirmed.
562. Planning Applications
a) Mr Hywel Thomas, 15 Glen Dene, Chapel Road Hayfield. Providing parking in place of existing garden with ramp access to house level. (HPK/210/0216). The Council noted that there is already a garage at the site and it would remove another car from the road. There is no visual intrusion and it was in keeping with the property. No objection.
b) Mr & Mrs Carl & Wendy Dean, 17 Kinder Road Hayfield. Listed building consent for reinstatement of ground floor window to original arrangement. (HPK/2010/0220). There was some discussion on the length of time this building had historically been a shop and the desirability of the window arrangement. It was proposed that further historical information be sought, but voted against 3 to 2. It was then proposed that the planning application be recommended for no objection and this was agreed.
b) Planning application decisions
NP/HPK/0110/0057: Mr James Houghton, 2 Lea Road Hayfield: two storey side extension. REFUSED. The decision was noted. The Clerk may look into the previous planning application for this property. ACTION: MC
c) Planning Enforcement
Notice of variation of listed building enforcement notice: Marl House Farm, Little Hayfield. Noted.
563. Chairman of Council's announcements
a) May Queen: a huge thank you was given to the organisers and to the outgoing committee. The Council will write a letter to the new committee offering its full support and thanks. ACTION: MC
b) Recognition of Council employee services: Helen has been training her replacement, Netty. It was agreed that the Council would make a £50 donation to the fund for a present thanking Helen for her excellent service to the Council. ACTION: MC
c) Arrangements for Art Exhibition, 19th June: The arrangements cannot be made without Cllrs S & J McCall, who return from holiday shortly. A meeting will be held on Monday morning at which the art exhibition and Memorial Square opening ceremony plans will be made. There will be liaison with the Civic Trust. ACTION: MC
d) Arrangements for Memorial Square Opening, 26th June: See item 563(c).
564. Report of the Parish Clerk
a) Actions taken: a report was presented.
b) Little Hayfield Advisory Committee (Cllrs A Seipp and V Wieteska): The committee are developing a list of items they wish to be tackled. It largely reflects the Council’s priorities/policies. The list includes: dog fouling; eyesores; Slack Lane bins; parking. They have asked about a common style of street furniture for the area. BEAC will look into this. ACTION: MC & JMC
There is less enthusiasm for radar gun speed monitoring as they worry about stopping a neighbour. DCC has asked for the owners of no.1 Glossop Rd to be contacted about a second interactive speed sign. A site visit to negotiate is scheduled for early June. Some young people asked about the play area. A site visit was held and the Council were happy with its condition. The young people have been written to accordingly.
c) Youth Advisory Committee (Cllr A Seipp): The young people are concerned about dog fouling. They have done some amazing things, such as putting together a well thought-out website which should go live in a few weeks. There have been some issues with unsupervised, unauthorised work they had undertaken on the BMX track. They were instructed to halt all building work and remove all recently added items e.g. underlay. A site visit was held by RLTC and a large number (approx. 40) of local adults and children turned up to show support for the bike track. Many letters of support were sent. The children are happy to accept they ride at their own risk and signs will be erected accordingly, along with letters sent home in school bags. ACTION: MC
d) Recreation, Leisure and Tourism Committee (Cllr P Gee): Copies of the minutes have yet to be circulated. Most items regarding the recreation ground were covered in item 564(c). An art exhibition of local artists to coincide with Pro Loco is being organised with Cllr S McCall. The same stands as last year will be used. The Village Hall will provide refreshments. Cllr Harvey is dealing with the Kinder Trespass project. Attempts to secure the purchase of Bank Vale Field are continuing. Cllr Ramwell added that the visit to the bike track was fascinating as it was such a large turn out in an age when apathy is often expected.
e) Kinder Trespass Heritage Project update (Cllr J Harvey): No steering group meeting has been held since the last Council meeting, but there is a meeting on 8th June. The team went to Nottingham on 27th May for detailed pre-application guidance. It was considered a good project and steered the Council in the direction of a smaller grant.  This gives the Council more incentive to look into joint funding from potential partner agencies. Clarification is required on what happens at the end of the 3 year funding period: it is expected that the project will run for 10 years.
565. Matters for decision
a) Annual Return Audit Commission: The audit was approved. The next audit will go in on time. The Clerk went through the accounting questions from the audit. All questions in the letter were replied ‘yes’. The relevant minutes need to be submitted. ACTION: MC
The last financial year will probably have a small overspend. The ringfenced amounts for the reserves and for Bank Vale Field purchase are included in the accounts. It was proposed that the Parish Council accepts the annual returns for the 2009-10 financial year. Agreed.
b) Parish Council vote for 1 member of HPBC Standards Committee: All 7 Councillors, bar Cllr Hogson who left the room due to a declaration of interest, voted in a secret ballot. The result was in favour of the Parish Council voting for Cllr Martin. Agreed.
c) Parish Council vote for 1 member of DALC Executive Committee: The ballot was conducted as above, and the result was in favour of the Parish Council voting for Cllr Martin. Agreed.
d) Proposed loan for purchase of Bank Vale Field: deferred to Part 2.
566. Letters received  (including emails)
The Clerk commented on the letters and will reply accordingly. Particular points:
Letters (a-h): 7 letters of support and 1 of complaint have been received for the BMX track.
Letter (i): Glossop Road near Hayfield will be closed on 19th July. Notices of this closure will be posted on all Parish Council noticeboards. ACTION: MC
Letter (k): the revision of HPBC’s business rates will affect the Parish Council.
Letter (l): it is the policy of the Parish Council not to give donations but to give advice on where grants can be applied from. The Clerk will reply accordingly. ACTION: MC
Letter (m): it was agreed to allow use of the Old School Field for fell race parking on 30 June. The letter of request will be replied to accordingly. ACTION: MC
Letter (n): Cllr Platt will be written to thanking her for her service to the Council and the Parish, following her formal letter of resignation as Parish Councillor. ACTION: MC
Letter (q): Following HPBC’s playground inspection for the Parish, a few remedial works are required. A cheque also needs to be sent. ACTION: MC
567. DALC circulars
The Clerk commented on the Circulars. They are available to view in the office. Particular note was made of the Derbyshire Constabulary Parish Councils’ evening on 12 October 2010.
568. Reports from representatives on outside bodies
a) Non-Ecclesiastical Charities: A meeting is to be arranged for early July in the Village Hall.
b) others: Notices have been put up by Hayfield Educational Charity inviting applications for grants of £50-2000 by 25 June. Applications should be sent to Hayfield Educational Charity, c/o Parish Council Office, etc. A meeting will be held on 31 July. [Borough Cllr T Ashton left at 8.10.]
c) In addition, the Clerk provided a list of meetings attended from January-March inclusive. It was brought up that there are overhanging branches on Swallow House Lane. DCC should be contacted to request removal. ACTION: MC
569. Items for information
All information on file in the Council office.
570. Finance Payments for approval at the Council Meeting on 2nd June 2010
a) Parish Council

     ** DALC subscription: cheque 102357 cancelled (mislaid in DALC office)
b) Orchard Project payments

(*total cheque payable: £370.74)

c) Corrections to Minutes 2009-2010: bank reconciliation
May 2009          Minute 371: bank interest £1.99 to be added.
August 2009          Minute 420: bank interest £2.06 to be added.
November 2009   Minute 453: bank interest £2.06 to be added.
December 2009   Minute 469: bank interest £2.00 to be added.
January 2010      Minute 485: bank interest £1.62 to be added
February 2010    Minute 500: Allotment rents £404.00 change to £204.00
February 2010    Minute 500: bank interest £1.22 to be added
d) receipts
Alliance & Leicester: Interest 31 May 2010:     £1.29

PART I of the meeting closed at 8.20pm.

PART II of the meeting began at 8.30pm.
571.  Resolution to discuss the purchase of land
The matter was discussed extensively and in depth, with all agreeing on the desirability of the purchase being achieved.  It was agreed that in the matter of the proposed purchase of land, the Council could seek up to £30k from the Treasury Loan Board, payable over a period of 20 years.
Agreed unanimously.
The meeting closed at 9.10pm.      

Draft Minutes of the Council Meeting held on 5th May 2010
at 7.15pm in the St John’s Church Hall

Present: Cllrs Mrs S McCall (Chair), P Gee, J Harvey, Mrs E Hodgson, J McCall, A Ramwell, Mrs A Seipp, Mrs K Waterhouse.
In attendance: Clerk M Crompton, Minutes Clerk K Chesworth.
Also present: 2 members of the public.
532. Chairman’s report
Cllr McCall reported that 2009-2010 had been a very busy year.  The Memorial Square had been completed with the Lottery Grant obtained, and completion now required only the installation of street lighting, to be installed on 13th-14th May.  The delay has not been with the County Councl but United Utilities, to find a date to cut off the electricity supply.  The Orchard Project was now up and running with 250 trees planted, a weather station and 4 new areas of land acquired with a cultivation licence.  A Youth Council has been set up and working well, with lots of ideas coming forward.  The Heritage Project has started with an enthusiastic steering group, and a lot of support promised.  One of the most difficult tasks this year with the severe weather has been keeping the grit bins filled.  It is hoped the new arrangement with the Central Parishes will ease the situation. Tanks to the National Trust, the tree felling has taken place on the allotments.  Cllr McCall finally thanked all the Parish Councillors for their tremendous input during her term of office.  They really had given 110%.
533. Election of chairman and acceptance of office
Cllr Seipp was elected Chair of the Parish Council. Proposed by Cllr J McCall, seconded by Cllr Gee. Cllr Seipp accepted the office.
534. Apologies for absence
Apologies were given by Cllr Wieteska who was at another engagement and by Cllr Platt who is resigning due to work commitments.
535. Variations to the Order of Business
None.
536. Declarations of interest
Cllr Hodgson declared a personal and prejudicial interest on agenda item 17(a).
537. Matters for Part II
The Council will discuss recruitment matters.
538. Public speaking
- Member of the public: spoke re. Fishers Bridge. He asked that the pavements and road are swept, that the weeds are removed, and that parking and traffic in general at the junction with Church St is remedied. llr J McCall responded, saying the worries are shared, the County Council has not acted on the traffic/parking issues, and BEAC will consider the issues at their next meeting (11th May, 7.30pm, Village Hall). ACTION: MC & JMcC
DCC advertised double-yellow lines for the area but never acted since the advertisement was removed for amendments. This is urgent. DCC also have not responded on the Church St plans submitted by the Parish Council. ACTION: MC
Need to get date of next street cleaning from HPBC to notify Fishers Bridge residents to remove vehicles to allow access. ACTION: MC
- Member of the public: impressed at the speed of DCC’s kerb reinstatement where the boulder fell, but this and the dropped kerbs further along New Mills Rd have been left incomplete. The problem of car parking at the cemetery should be on BEAC agenda. ACTION: MC & JMcC
- Cllr Hodgson: large numbers of notices/advertisements are put on the pavements in the village, on the barriers at the entrance to the village and in the centre of the bypass. Clarification is needed on signs. ACTION: MC
539. To confirm the non-confidential minutes of the meeting held on 7th April 2010
The minutes were approved.
540. Election of Vice Chairman and acceptance of Office
Cllr Harvey was elected Vice-Chairman. Proposed by Cllr Ramwell, seconded by Cllr S McCall.
541. Election of 4 Members to Finance Committee, 1 to be chair.
It was agreed to retain the previous year’s committee members and chair. Cllr Gee proposed that all sub-committees retain their committee members as this is the last year for the Parish Council’s term in office. Agreed.
542. Election of 4 Members to Recreation and Leisure Committee, 1 to be chair.
It was agreed to retain the previous year’s committee members and chair.
543. Election of 2 Members to Little Hayfield Advisory Committee
It was agreed to retain the previous year’s committee members.
544. Election of 4 members to Hayfield Built Environment Advisory Committee.
It was agreed to retain the previous year’s committee members and chair.
545. Election of 2 members to Hayfield Youth Advisory Committee
It was agreed to retain the previous year’s committee members.
546. Election to outside bodies
a) Village Hall Committee: Cllr Waterhouse resigned from the committee. It was agreed her replacement would be Cllr S McCall. Proposed by Cllr J McCall, seconded by Cllr Gee.
b) Hayfield Community Sports Club: 2 members: It was agreed to retain the previous year’s committee members.
c) Allotments Liaison Committee: 2 members: This committee will be reinstated. Cllr Ramwell and Cllr Wieteska were elected.
d) Orchard Project: lead member: Cllr S McCall was elected lead member.
e) Kinder Trespass Heritage Project: lead member: Cllr Harvey was elected lead member.
547. Appointment of Wright Turner Party Organiser
Cllr Wieteska resigned from this post. Cllr Hodgson was elected as her replacement.
548. Planning Applications
a) Ms J Potts, Farlands Lodge, Kinder Road Hayfield: modifications to the external appearance of extensions. (NP/HPK0310/0194). Cllr Hodgson left the meeting for this item. The applicants wanted 16 fairly major changes to the approved drawings. The Parish Council takes the view that the planning authority should take a firm line on changes to approved drawings and therefore it should be objected to. All agreed.
b) HPBC. Mr A Sidebotham, land adjacent to 68 New Mills Road, Hayfield.  Withdrawal of appeal with the Planning Inspectorate. The Parish Council would like HPBC to clarify the current position in less technical language and to try and consider Parish Council members when they correspond with us. Still firmly hold the view that the planning authority should take a firm line with changes made not in accordance with approved drawings, and thus strongly object to the application.
c) PDNPA. Mr P Brennand, Marl House Farm, Little Hayfield. Listed building/conservation area enforcement notice appeal. No comments required.
549. Chairman of Council's announcements
a) Thanks to outgoing chairman: Cllr Seipp thanked Cllr S McCall for all her achievements and holding efficient meetings, and hoped the council could keep up the good work.
b) Cllr Seipp also announced the resignation of Cllr Platt due to work pressures. The Council wishes her well and is sad to see her go; she was a valued member. An official letter is due to be sent by Cllr Platt. Then the Clerk will contact HPBC to arrange an election.
550. Report of the Parish Clerk
            a) Actions taken: The Clerk has planned the meetings for next year (list circulated). There are over double the number of meetings as last year, as the new Little Hayfield and Youth Committees are meeting monthly. The Community Sports Club, Orchard Project and Heritage Project are not included on the list as they are not formal committees. It was agreed to move the RLTC meetings to Tuesday’s. Cllr Gee & the Clerk will rearrange.            ACTION: PG & MC
            b) Revised Standing Orders: The Clerk will revise as per NALC recommendations and circulate the changes for comment.            ACTION: MC
            c) Insurance review: The Clerk will investigate a new company.             ACTION: MC
            d) Little Hayfield Advisory Committee: the new interactive speed sign has an agreed location.
            e) Hayfield Youth Council (Cllr A Seipp): the committee are putting their efforts into securing funding. Cllrs noted the young people have been digging on the BMX track without permission. It needs to be stopped while a proper plan is being devised.            ACTION: AS
            Cllr Hodgson said children are skateboarding down Kinder Road. This needs to be stopped. The Youth Advisory Committee will be informed.            ACTION: AS
f) Kinder Trespass Heritage Project update (Cllr J Harvey): 3 steering group meetings have been held. An ‘expression of interest’ form has been submitted to the Heritage Lottery Fund. It allows a development worker to be allocated in order to get detailed guidance. The steering group will go to their offices in Nottingham in late May to meet. Many positive replies and letters of support have been received, from National Trust, New Mills Heritage Centre & School, HPBC, Peoples' Museum in Manchester, Peak Park, etc. An offer has been received from Prof. N Kirk (steering group member) to personally supervise a research assistant to collect material from museums and local people, and this assistant could be from the Future Jobs Fund scheme. Another meeting will be held in early June.
551. Matters for decision: None.
552. Letters received  (including emails)
The Clerk commented on the letters and will reply accordingly. Particular points:
Letter (b): the shares are worth just under £200. No further action.
Letter (c): there has been a mix up on the unmetered supply. There may be a lower bill next year.
Letter (d): the Clerk will register Council property with the Land Registry.                        ACTION: MC           
Letters (f & g): Highgate Road and Station Road will close for any 5 days in the period from 31 May to 24 September, to allow for resurfacing. A member of the public said the electricity board were due to close Highgate Road for works in June. The Clerk will write to DCC to ensure both sets of works are coordinated.                                                                                    ACTION: MC
Letter (h): The volunteer will be offered work on the Orchard Project.                        ACTION: MC
Letter (i): The Clerk will write to PDNPA, to say the monitoring visit should happen after the 21 May Orchard Project meeting, at which it will be discussed.                                    ACTION: MC
There was some discussion on the mowing contract. It may be possible to include Bank Vale Field and/or the school grounds at a future date.                                                            ACTION: MC
553. DALC circulars
The Clerk commented on the Circulars. They are available to view in the office.
554. Reports from representatives on outside bodies
a) Non-Ecclesiastical Charities: A report was given at the Parish Meeting on 30th April.
b) others: the Educational Charity is meeting next week. Once Cllr Platt has sent a formal letter of resignation, she will need to be replaced on this committee. It was agreed that Cllr S McCall should replace Cllr Platt.
555. Items for information
All information on file in the Council office. The Clerk handed out various leaflets. The Clerk will present a report on meetings attended at the June Council meeting.                        ACTION: MC
It was noted that when the library is closed for refurbishment the mobile library may not be visiting either. The Clerk should query this as they are not mutually exclusive.                        ACTION: MC
The Clerk also noted that the allotment trees have been felled by the National Trust and there has been a Japanese knotweed outbreak in the village. Villagers should be vigilant as it is a reportable weed. It is an offence to spread it (but not to grow it). The Clerk will put a picture of the knotweed on the noticeboard to assist villagers in identifying it.                                    ACTION: MC
556. Finance Payments for approval at the Council Meeting on 5th May:

b) Orchard Project: payments and receipts

            PAYMENTS

c) Payments received.

19th April 2010: High Peak Borough Council:            Precept plus Grant:                        £39,146.00
20th April 2010: United Utilities: wayleave payment                                                       £48.39
23rd April 2010: High Peak Borough Council: Cenotaph grant                                         £225.00
30th April 2010: Alliance & Leicester: interest                                                                     £1.25
4th May 2010: Allotment rental                                                                                           £12.00
           

PART I of the meeting closed at 8.20pm.

PART II of the meeting MINUTES. Began at 8.20pm.
                       
Results of the employee interviews, 4th May 2010: 34 enquiries were received by the deadline and 8 after. 19 applications were received by the deadline. 6 were shortlisted and interviews have been held. It was agreed to go with the recommendation of the selection committee.

Thanks were given to Cllr S McCall, for being an outstanding chair.

The meeting concluded at 8.25pm.